Forgetting to ask about parking

It's important to remember that parking is a major consideration when choosing a venue. If you're hosting an event with a lot of attendees, you need to make sure there will be enough space for them all. The venue should have adequate parking facilities—and if they don't, you may need to rent an additional lot. For larger events where many people will be coming in cars, this can become even more complicated if the venue has limited parking capacity and doesn't have easy access by public transportation.

Ask about this in advance to avoid hidden costs for you and extra difficulties for your guests.

Skipping a site visit before booking

One of the biggest mistakes people make when choosing a venue for their event is skipping a site visit before booking. If you don’t get to see your potential venue in person, it can be hard to know that it will have everything you need or want.

It's important to talk with the staff at the venue so they can help answer any questions you may have and give advice on how to set up your event. The right size and shape are important, as well as whether or not they can accommodate any special requests or needs (such as staging). Moreover, you will need to assess things that can only be verified in person, such as the look and feel you get from inside the venue, the general ambience and - of course - the overall state and cleanliness of the place.

Neglecting to check the bathrooms

It's easy to overlook the restrooms, but it's also one of the most important things to check when you're considering a venue. The first thing you need to do is make sure there are enough bathrooms for your guests and that they're clean. But beyond that, keep an eye out for accessibility issues like wheelchair ramps or automatic door openers so that everyone can get in and out without issue.

Forgetting about the weather (for outdoor events)

If you are planning to host an outdoor event, it is important to check the weather forecast, but even so you won't know for sure what the weather will be like until the very day of your event. Therefore, you should make sure that the venue has enough space indoors for your guests to gather in case of rain. Most venues will have contingency plans in case of bad weather. Ask about this when booking a venue so that you don't get caught off guard at your event!

Overlooking safety and security features

Safety and security is a top priority for event planners, therefore it's important to make sure that your venue has the right safety features in place. Look for fire extinguishers and smoke detectors, emergency exits and lighting, emergency phone numbers, security cameras throughout the building, clearly marked procedures for handling emergencies, and compliance to all legal safety requirements. You'll also want to ask if there are any areas of the building that are off-limits during events.

You'll be happier with your venue choice if you do research and make sure it is the right venue for what you want.

One of the most important things to do when choosing a venue for your event is to do your research. This should include checking out the venue’s website and looking at their recent reviews on social media, as well as contacting them directly to see if they have any openings or cancellations in their schedule. Be sure also to ask about the capacity of each room you are interested in booking and how many guests would be allowed at an event.

A great way to find out what kind of team will be working with you on your event is by going and visiting the location in person — this way you can get a feel for what it's like and make sure it's right for you! If there are multiple rooms available at a venue, take note of which ones might work best for what type of party or gathering that you're planning on throwing; some spaces might be better suited for parties with loud music while others might work better when having quiet conversations over drinks.

If you still need help, reach out!

Hopefully, we've helped you avoid some of the common mistakes people make when choosing a venue. Remember: you want to find the right place for your event, so don't settle! If you're still not sure whether it's right for you, keep looking until you find the perfect spot. And, if you need help, our team will always be happy to assist you!