Keeping it within budget

Before you begin your search, it's crucial to have a budget in mind. Determine how much you can allocate to the venue, taking into account other expenses such as catering, decorations, and entertainment. Keep in mind that cost alone should not determine your choice of venue; it should be weighed against other factors. However, being clear about it from the start will help you set the guidelines for the entire venue-scouting process.

Location: convenience is key

Location is a critical factor to consider when choosing the venue for your corporate Christmas event. Select a venue that is easily accessible for all employees, whether by public transit or car. Avoid choosing venues in remote areas, as this can discourage employees from attending. Consider the proximity of nearby transport and parking availability. If the venue happens to be too remote, you might have to provide transportation options too.

Creating the right atmosphere

The vibe or feel of the venue sets the mood for the event. Consider the ambiance and decor of the venue as it is, before any specific decorations are set up for Christmas and determine if it's in line with the vision you have for the event. Ask yourself, will it contribute to creating a festive atmosphere or dampen the mood? Will your dinner guests feel welcome and at ease?

Get feedback from your employees

Gather feedback from colleagues and employees to understand their expectations and preferences. Ask what they enjoyed about previous office holiday events and if there's anything they disliked. Integrating employee feedback can ensure the event is a success, and attendees feel valued.

Watch out for extra expenses: details matter

Be sure to do your due diligence in understanding what the rental fee includes to avoid any surprises when it comes to the final bill. Does it include catering, audio-visual equipment, or decorations? If not, be sure to factor in these extra expenses to your budget. Be extremely clear about what you need and consider listing professional help to make sure your rental agreement covers all your needs.

Vendor policies: play by the rules

Always be aware of the vendor policies when renting a venue. Are there any restrictions on decorations, outside catering, or music? Understanding these policies will help you avoid any misunderstandings or additional costs down the road.

Book early!

Venues can book up quickly during the festive season. Secure your preferred venue as early as possible to avoid disappointment. Booking early also means you'll have ample time to plan other
event details, such as catering, entertainment and décor.

Need help? Call us!

Choosing the right venue for your event in Milan can be daunting, but it doesn't have to be. At Locaton a Milan, we specialize in providing the best venues to plan bespoke event experiences that make a lasting impact. With our innovative approach and expertise, we can help you discover the ideal venue for your next event that aligns with your vision and budget. Don't let the stress of venue selection weigh you down.

Contact us today to schedule a consultation. Our team is dedicated to making your event unforgettable and ensuring every detail is carefully curated to maximize the guests' experience.